You can update an existing employee contract to record changes such as hours, FTE, job title, location, or other contract details. PeopleXD tracks all amendments with a complete timeline of changes.
Contract amendments fall into two categories depending on whether they affect the employee's salary:
Amendment type | Description | Example |
No salary impact | Changes to organisational structure, job details, or employment status that don't affect pay calculations. | Location, job title. |
Salary impact | Changes to hours, weeks, or FTE that require recalculation of the employee's pay multiplier. | Reason, FTE, contracted hours. |
To amend an employee’s existing contract, watch the video or follow the steps below.
Amend a contract with no salary impact
Follow the steps below to update contract details that don't affect the employee's pay, such as changing location, work group, or job category.
From the dashboard menu, search for and select Command Centre.
Next to the Employees option, click View.
Search for the employee and click View.
From the drop-down select the relevant contract, then click the Contracts tab.
In the Amendments section, click Update.
If required, update the organisational structure fields, then click Next.
Select an Effective Date.
⚠️ Important: The effective date must be on or after the current contract effective date. It cannot be earlier than the contract start date/last contract amendment.
Select a Reason that does not impact salary.
Update any other contract fields as needed, such as job title, or post type.
Click Save.
📌 Note: If you select a reason code or update any fields that impact salary, the salary amendment step of the wizard opens.
Amend a contract with a salary impact
Use this process when the contract amendment requires a corresponding salary change, such as a change in hours or FTE. PeopleXD automatically calculates the new pay multiplier based on your changes.
From the dashboard menu, search for and select Command Centre.
Next to the Employees option, click View.
Search for the employee and click View.
From the drop-down select the relevant contract, then click the Contracts tab.
In the Amendments section, click Update.
If required, update the organisational structure fields, then click Next.
Select an Effective Date.
⚠️ Important: The effective date must be on or after the current contract effective date. It cannot be earlier than the contract start date/last contract amendment.
Select a Reason, such as promotion.
Update any other contract fields as needed, such as contracted hours, or FTE.
Click Save.
📌 Note: The Amend Salary screen opens automatically if your reason code is configured correctly.
Review the pre-populated fields, and update the salary information if required.
Click Save.
View contract timeline
PeopleXD maintains a complete history of all contract amendments, allowing you to view key information.
From the dashboard menu, search for and select Command Centre.
Next to the Employees option, click View.
Search for the employee and click View, then click the Contracts tab.
Next to the contract summary, click the three-dot menu, then click Timeline.